Major Wire Industries is a global leader in manufacturing high-performance screening products, serving North America and beyond.
Driven by advanced technologies and a passion for innovation, our headquarters in Candiac oversees five manufacturing sites. Since 1884, we have been a trusted partner to the aggregate and mining industries, continuously refining our screening solutions to meet the evolving needs of our customers.
At MAJOR, we believe in fostering a supportive and rewarding work environment where our employees can thrive.
Here’s what we offer:
✅ Comprehensive Benefits Package – 75% paid by the employer
✅ Pension Plan – With employer contributions to support your future
✅ Generous Time Off – 13 paid holidays per year, starting from year one
✅ FLEX Measures – We value flexibility! While this role requires to be on-site regularly (3 days/week) at our Candiac office, you’ll benefit from:
• A stable Monday–Friday schedule
• 5 paid FLEX days per year for personal needs
✅ Wellness Perks – A healthy snack is offered once a month
✅ Engaging & Stimulating Work – Be part of exciting projects that make an impact
✅ People-First Culture – Join a team that values inclusivity, collaboration, and innovation
Summary:
The Administrative Assistant plays a key role in supporting internal operations. Versatile and detail-oriented, they contribute to the smooth running of administrative processes, coordinate certain strategic initiatives, and help maintain a structured and efficient work environment. This position involves close collaboration with several departments, including transportation, accounting, customer service, and management.
Main Responsibilities:
Administration
• Support teams with various administrative tasks (e.g.: invoice follow-ups and adjustments, client quote revisions, expense account submissions and tracking).
• Perform all clerical work related to product tariff declarations at the border (multiple steps and files to complete for different departments).
• Provide clerical support to the transportation department (data entry for container tracking, entry into the transportation register).
• Draft, proofread, and format documents (letters, reports, meeting minutes).
• Prepare files and reports in Excel or PowerPoint presentations.
• Communicate various performance indicators (KPIs) and dashboards to the organization.
• Support management in coordinating business travel.
• Act as a backup at reception for phone calls and greeting visitors at the office.
• Draft, proofread, and format documents (letters, reports, meeting minutes).
• Perform any other related tasks.
Coordination
• Collaborate with the marketing team to coordinate logistics for promotional campaigns and internal/external events.
• Monitor timelines, deliverables, and external suppliers related to marketing projects.
• Assist in preparing and formatting promotional materials (presentations, newsletters, posters, etc.).
• Perform any other related tasks connected to marketing department activities.
Key Competencies
• Fluency in French and strong proficiency in English (spoken and written).
• Excellent command of Excel and the Microsoft Office Suite.
• Ability to manage multiple files simultaneously while meeting deadlines and maintaining confidentiality.
• Strong analytical skills, autonomy, and versatility.
• Ability to structure information and follow up on files.
• Adaptability to a dynamic environment and ability to manage unexpected situations.
• Attention to detail and thoroughness.
• Excellent interpersonal skills and ability to work as part of a team.
Experience
• Minimum of 2 years of experience in a similar role.
• Experience working in a dynamic and multitasking environment.
Educational Requirements
• High school diploma completed.
• Post-secondary education in a related field (administration, marketing, office technology) is an asset.
Major is a certified FLEXIBLE organization that promotes the well-being of its employees.